PRIVACY AGREEMENT

In accordance with new GDPR Legislation May 2018 I am required to inform you of why, where and how we gather and store any personal information about your family and your child.

The new legislation requires childminders to obtain permission from parents to gather store and share information about their child. As a childminder setting I require the following information

·       Childs name

·       Childs DOB

·       Address

·       Parental responsibility

·       Parents contact details including email address and phone numbers

·       Emergency contact details

·       Drs name and contact details

·       Any medical details

·       Any special needs or disabilities

·       Religion/Ethnic group… This has to be submitted to ECC as part of a Sufficiency Report.

I am required to hold and use this personal data in order to comply with the statutory framework of England, Ofsted, the Department for Education and my local authority early years team. This data will be used to:

 

·       support your child’s development

·       monitor and report on your child’s progress

·       share information about activities in our setting

·       contact named people in an emergency

·       share with other professionals in accordance with legislation

·       ensure a contract of service is delivered and maintained

·       ensure that this setting receives the statutory funding for which it is eligible

With your permission this data may be, when necessary, shared with:

·       Other professionals supporting your child, for example health visitor, pre-school, nursery, school, other health or education professional

·       My local authority through the Free Childcare and Early Education Entitlement headcount and annual Early Years Census (England)

·       My local authority for the purposes of funded services that they support

·       The local safeguarding children’s board or Social Services Referral and Assessment Team if I ever have any concerns about the safety of your child.

·       Ofsted/

 

If you want to see a copy of the information I/we hold and share about you or your child then please speak with me.

 

I keep paper records of all childrens information and development and try not store anything electronically except telephone numbers of parents and information shared with Essex County Council in relation to FEEE. These details will be stored securely in a cupboard and will not be accessed or viewed by anyone other than myself without parents permission. Parental permission will be required to share any information with outside agencies such as Preschool, school, health visitors etc unless informing parents would place the child in immediate danger, in this case information would be shared without parental permission.

I am also required under Ofsted regulations to record your childs development under EYFS, this includes taking photographs to use in the childs learning journey, Permission will be sought from parents for their own childs picture to be included in other childrens learning journeys on the understanding that once that child leaves the photos then become the property of that childs parents and we no longer have responsibility for them. This is because under the new GDPR legislation a parent can now withdraw permission for us to store, use or keep any photos or personal information on a child. Obviously any information pertaining to accident or incidents involving a child in our care has to be kept until a child reaches 21 years and 3 months of age will not be included in the withdrawal of permission as we are required by Ofsted and our insurance to keep this information.

We are now also required to have parental permission in the methods we use to contact you and share information,I store parents mobile numbers on my mobile phone and will continue to use this method to contact you unless told otherwise. I use whatsapp to share photos and information with parents about the childs daily routine and will continue to use this method unless informed otherwise by a parent.

If a parent requires me to delete or destroy any information about their child once they have left the setting I will discuss the information with them and explain which parts can be deleted and which information must be kept in order to comply with my Ofsted registration and insurance requirements.

If you feel your data has been breached please inform me as soon as possible and I will do likewise with you. In the case of a SECURITY BREACH I will report to ICO within 72 hrs and tell them how I am are dealing with it and what I have done to rectify. I will also act on any advice given by ICO and keep you fully updated

ICO reporting number 0303 123 1113

https://ico.org.uk/for-organisations/report-a-breach.

 

Please also see my data protection policy.

 

Policy Written March 2018
Review Due Aug 2018